How I renewed Indian Passport in US within 10 days?

I recently got my Indian passport renewed in the United States. It took 10 days for the entire process to complete. Hurray!

Cox & Kings Global Services (CKGS) is the authorized service provider for the Embassy of India across the USA for the Indian Passport services. You need to apply on the CKGS website and follow the due process. Later, during the process, you will be directed to the Government of India website to fill your online passport form and then return back to CKGS to complete the application.

Here is the link to CKGS Indian Passport Application Center:

On the CKGS page, click on the “Passport Application Get Started” box, (Or you can use this direct link here: and it will start your passport application. Make sure to keep the document listed on the page handy before you start filling out the forms.

I selected Normal application type and state I live in. The centre is automatically populated based on the state you live in. Clicking on PROCEED extends the form and asked to select the services.

I selected reissue of passport since the passport is going to expire. Also, selected two miscellaneous services - 1) change of address and 2) addition of spouse name. And filled out the applicant details, submission details, and contact information.

There are two options to submit your application.
  1. Walk-in to the consulate office
  2. Shipping through courier service
We have had a successful experience using courier service option for my daughter's OCI card, so I was pretty comfortable sending the documents through courier this time as well. I decided to go for prepaid FedEx shipping service for both sides.

Here is the list of documents I submitted for passport renewal:

  • Original Indian Passport 
  • Photographs (3) - 2"x2" & white background 
  • CKGS Online Payment Receipt 
  • Online NRI Passport Application Form 
  • Nationality Verification Form 
  • Passport copy of first five and last two pages. 
  • US legal Status 
  • US Address Proof 
  • Indian Address Proof 
  • Affidavit for change of appearance/signature form  (Sample affidavit at the end of the post)
  • Annexure E 

Since I requested to add spouse name in my passport, I submitted two additional document though they didn’t ask for them.

  • Marriage certificate 
  • Copy of first & last page of spouse’s passport 

Here are the dates for your reference:

Aug 28: Sent the application with documents through FedEx express mail
Aug 29: Application ‘Received’ by CKGS but ‘Not Verified’
Aug 29: Application Verification is ‘Complete’. Processing of your application will continue”
Aug 29: Application ‘Under Process at CKGS’
Aug 29: Application in transit to the Indian Consulate.
Aug 30: Application is “AT EMBASSY”. Application is ‘Under Process’ at Consulate for decision making.
Sep 05: Application ‘Reviewed’ by Consulate and ‘In Transit’ to CKGS Application Centre
Sep 05: Passport ‘Received’ at the CKGS application centre and is at the ‘Sorting Facility’ where it is being processed for delivery
Sep 06: Passport picked up by FedEx
Sep 07: Received my new passport


Link to track the passport renewal application online

Sample Online NRI Passport Application Form:

Sample Affidavit For Change Of Appearance And Signature For Indian Passport Renewal

Hope you find it useful!!


  1. Hi! - can you share the text and format of your "Affidavit for change of appearance/signature form"? Thank you so much.

    1. Hi there, I have added my affidavit sample in the post for your reference. As far as I remember, it was auto-generated based on the information I filled in the form. Hope it helps. All the best!

  2. Latest list as seen in CKGS (as of Feb 12, 2019):

    Change in appearance could be due to any of the below scenarios. Kindly click on yes above if one or more scenarios apply to you. Incorrect selection may lead to application getting rejected or marked as incomplete which may further delay the process

    1. Photo with beard on the current passport and photo without beard on the passport application

    2. Photo with moustache on the current passport and photo without moustache on the passport application

    3. Photo with glasses on the current passport and photo without glasses on the passport application

    4. Photo with turban on the current passport and photo without turban on the passport application

    5. Difference in physique in between the photo of current passport and photo on the passport application

    6. Difference in appearance due to aging in between the photo of current passport and photo on the passport application

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